How digital is enabling better ways of working

January 5, 2022

This series started by introducing the concept of Professional Services 2.0. We then explored how digital is transforming traditional business models and improving customer experiences to accelerate growth for professional services businesses. In this last article of our series, we will be getting a glimpse of how the future of work will look like and discussing how digital is enabling better ways for professional services businesses.

A new future of work is upon us. In 2020 we experienced rapid changes in how we live and work and have gone through significant societal shifts. It is now clear that the way we used to work is changing for many people. Our work lives are primarily online and involve long video calls at all hours, endless emails, difficulties in collaboration across departments and fewer team recreation activities. Are these current ways of working what we want for the future?

Kate Lister, the President of Global Workplace Analytics, estimates that "25-30% of the workforce will be working from home multiple days a week by the end of 2021." Remote working is the future or a big part of it, but we can and must use digital to enable better ways of working for both physical and digital working environments. Here is how.

Creating a connected digital or hybrid workplace

Using digital technology to improve ways of working is one of the main priorities for professional services businesses in 2021. If you think that you already have digital systems in place, you need to ask yourself: Does your current technology work for your people? Does it make their work lives better? Does it increase both employee satisfaction and productivity? If the answer is "No" or "maybe", it is probably because your business bought digital tools, branded them - if possible, sometimes trying to integrate other software - and then asked employees to use them. COVID-19 made things worse by adding more online tools and touchpoints. As a result, people are now tired and confused by using multiple tools for their day-to-day activities.

The future of work requires unified and ultra-connected hybrid digital/physical workplaces with technology foremost designed around people. To tap into the full potential of your people, you should not make technology decisions in a vacuum. IT and innovation departments should talk to the rest of the business and listen to what they need. Additionally, creating the right ecosystem of partners to guide you through digital transformation, understanding your needs, showing you what is possible and ultimately deploying the right digital technology for your people is fundamental for the transformation of your organisation to succeed.

Design-led thinking and workplace analytics are key to creating better ways of working. Professional services businesses should deploy digital platforms designed to provide personalisation to accommodate each employee's needs, automation, analytics, low/no-code interfaces, easy knowledge management and consumer-grade user interfaces. The goals are to significantly reduce organisation silos, improve internal communication and collaboration, and bridge the gap between employees and customers.

Digitally transforming the on-boarding and training process

Professional services businesses worldwide are currently hiring, onboarding and training their staff digitally, and most of them will continue to do so. However, in many cases, the shift from physical to digital was too rapid to do it properly. Businesses now can plan and put in place more intelligent and automated onboarding and training processes.

Young professionals expect to get on-the-job learning and training quickly and straightforwardly with real-time mentoring and coaching opportunities. However, most businesses don't have any digital mechanisms or use different tools for onboarding, training and managing knowledge. This makes it difficult for their new hires and existing staff to find what they need quickly and easily.

In either digital or physical environments, businesses need to help their new hires hit the ground running by providing them with:

  • The business mission, values, brand and culture
  • Their role, what is expected from them and current ways of working
  • Training and mentoring courses and objectives
  • A central place to review, manage and store business knowledge
  • An easy way to collaborate and communicate across the business
  • Workplace analytics

How can you make this onboarding and training process easy and create a seamless experience for your people? You do this by putting everything in one place, a digital platform that can be customised to include everything your team needs. For remote workers, in particular, using a single platform to store all the core information and training courses with custom learning objectives and compliance and progress monitoring is a highly effective and efficient way to onboard and motivate them.

Using a digital platform to onboard and train staff enables professional services businesses of all sizes and geographies to increase talent engagement, satisfaction and retention and significantly improve productivity.

See how Hovingham Primary School uses our technology and transform their internal communication and train their staff remotely.

Designing the new employee experience

Businesses need to take a more comprehensive view of the employee experience, taking physical, digital, and cultural interactions into account. People's expectations about work have been steadily transforming, and the global pandemic has accelerated this shift. Work is going to become more dynamic, agile and unconnected to physical locations. People now seek more meaningful connections with their work and become less attached to their business and more connected to their teams, careers, and communities.

To design the experiences that empower your people and business, you first need to understand your employees' expectations, needs and challenges. Workplace analytics can give you a holistic view of how your people work and the challenges they face, but you also need to talk to them and listen to what they say. It will enable you to design employee experiences that improve their work lives and empower them to grow and develop within your business, focusing on their satisfaction and wellbeing.

Especially after COVID-19, there is a much greater focus on employee health and wellbeing. Remote working has brought various challenges to people, including increasing stress levels, overworking, loneliness and lack of human interaction, communication issues and so on. Employers are now called to resolve these challenges and do more to protect their people.

Digital has brought opportunities to transform the way businesses track their employees physical, mental, and psychological health. Using digital platforms, employers can create bespoke environments that provide communication hubs for their people to talk, engage in recreation activities, share their challenges and get help from their peers and managers. You can create a positive, social atmosphere with a sense of community that has nothing to do with work and focuses solely on employee happiness and wellbeing.

A digital platform can be designed to monitor employee mental health by recording their mood and feelings to identify patterns of emotions and stressors and take proactive steps. Businesses can now use digital to make sure their people stay healthy even if they work remotely by encouraging them to sleep well, eat healthily and increase their physical activity. Professional services businesses that fail to do that are more likely to lose significant people from their organisation, deal with more mental health sick days and lower productivity rates.


Digital transformation is not about technology; it is about putting people at the heart of everything you do. Businesses that belong to Professional Services 2.0 use digital to meet both their customers and employees' needs and expectations providing next-generation experiences, better ways of working and market-leading digital propositions. Professional services businesses now have the opportunity to take everything that has happened in 2020, apply digital technology, adapt to societal trends and create the next normal - as they imagine it.

Professional Services 2.0 have no silos, no barriers, no limits.

How to start with digital transformation

Calls9, we help start-ups and established professional services businesses digitally transform to reduce inefficiencies and accelerate growth. We design and build digital platforms that improve the customer experience and empower your teams to do their best work.

We have designed a process that helps you quickly see how your organisation can use digital to transform by understanding:

  • How your customers and employees perceive your business to identify areas of improvement
  • What the competitive landscape looks like and changes in your sector that could affect your business
  • How digital can enable new business models, better ways of working and improved customer experiences

At the end of the process, you will have a clear digital transformation strategy built around your specific needs and designed to help you improve your business, disrupt your market or enter a new one.

We then use this strategy to kick-start a programme of digital transformation.

Book a free consultation today

Book a free consultation today

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